Office Administrator/Manager

Company DescriptionBolay Fresh Bold Kitchen is a fast-growing fast-casual concept located in Palm Beach Gardens, FL. We are on a mission to build a winning team and redefine what a career in the industry can truly mean. With a focus on creating a platform for success, we strive to offer ample opportunities for career growth and development for every team member. Our goal is to inspire greatness and provide great food in an immaculate environment, believing that great food does great things for the body, mind, and spirit.
Role DescriptionThis is a full-time on-site role for an Office Administrator/Manager. The Office Administrator/Manager will be responsible for performing various administrative tasks, managing office equipment and supplies, communicating with team members and guests, and overseeing office administration. They will ensure smooth operations and provide excellent customer service.
Key Responsibilities: Serves as the first point of contact for the company, managing administrative tasks including answering phone calls, greeting guests, vendor communications, and handling mail and deliveries.Responsible for document storage and filing, calendar management, meeting notes, and support tracking after actions and due outs for the Executive Leadership Team.Processes and files business taxes, DBPR, and annual reporting/Sunbiz. Responsible for company-wide weekly communications and processing gift card orders.Responsible for supporting business relationships and contracts, including investor relations, investor roll-ups, vendor management (R365), and lease and contract management.Maintains Microsoft accounts and manages technology support, including phone and computer assignments.Responsible for fielding Operations queries and responding timely or directing to the correct point of contact.Assist in the preparation of required reports, including drafting responses to legal inquiries for development, construction, human resources, or operations.Coordinates travel accommodations, submits and reconciles expense reports Maintain contact lists.Order office and kitchen supplies and researches new deals and suppliersResponsible for coordinating lunches and office errands, as needed, such as to the bank or post office.Additional duties as requested.
Requirements:Proven experience as an Office Administrator, Office Assistant, or relevant role.Excellent communication and interpersonal abilities.Excellent organizational and leadership skills.Familiarity with office management procedures, legal and accounting principles.High proficiency in MS Office (MS Excel and MS Outlook, in particular).Excellent time management skills and the ability to prioritize work.Attention to detail and problem-solving skills.Bachelor’s degree in a related field; or additional equivalent in experienceExperience in the food industry is a plusNotary a plus, but will work to secure upon hire.