People Operations Associate

About The Opportunity

The People Operations Associate is a full-time assignment to cover the day-to-day responsibilities related to the employee lifecycle, troubleshooting and administering various People systems, and running and maintaining reports. The breadth of People Systems that this role supports for reporting and analytics includes, but is not limited to, Core HR, Recruiting, Benefits, Payroll, and Compensation.

This role reports to the Manager, People Systems and Analytics and will interact with employees to resolve numerous issues with high confidentiality and customer service, and cross-functionally with other teams to troubleshoot and resolve issues within various People Systems.

We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.

Organizational Culture

Join a team dedicated to the Academy’s mission, vision and values ! Currently, the Academy has a new strategic plan including three initiatives – Hope for Reefs, Thriving California, and Islands 2030 – that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at https://www.calacademy.org/about-us/major-initiatives .

We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy.

We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.

This position is based in San Francisco, California. Staff are currently expected to work from the Academy offices at least 2-3 times per week, which may fluctuate based on business needs. Please do not apply if you are not able to work onsite. Candidates are required to have up-to-date COVID-19 vaccination as a condition of employment, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the California Academy of Sciences will be provided the full text of the vaccination policy. The California Academy of Sciences is committed to providing a safe and healthy workplace, to protect its employees, volunteers and guests.

About

About the People & Culture Team:

The People & Culture team collaborates across the Academy to: 1) build a thriving culture in which all staff members feel cared for and respected, with opportunities for growth: and 2) deeply connect employees to the Academy’s purpose of regenerating the natural world.

Key Responsibilities

People Systems:

Enters employee life cycle data by ensuring correct processing of workflows and forms, completes periodic audits of data, assists with data imports & audits for mass changes, and creates employee memos Assists with Benefits updates and adjustments within HRIS and other record-keeping systems Responsible for PACT/Payroll meetings to ensure the proper processing and payment to employees based on employee changes and updates within Dayforce Participates in the testing, training, rollout, and ongoing maintenance of People related systems and processes Provides technical support, troubleshooting, and guidance to employees and supervisors on various People Systems Troubleshoots first-tier issues and works cross-functionality with other teams within the Academy, Dayforce Support, and external partners as needed Monitor, create, and process People & Culture work tickets in online systems Assists with managing permissions, access, personalizations, and security within the various People Systems Assists with DocuSign administration including maintaining templates, webforms, processes, and training materials May provide backup for delivering training to new supervisors on People Systems and Processes during Supervisor 101

Reporting & Analytics

Supports the People Systems & Analytics Manager in creating, maintaining, and delivering recurring and ad-hoc reports to various stakeholders Supports ongoing Analytics efforts, including the maintenance of Employee Headcount, Diversity, Turnover, and Exit Interview Dashboards Assists with the creation of dashboards and analytics under the director of the People Systems & Analytics Manager

General People & Culture

Assists in evaluating positions to determine job placement, and classification, assign established pay ranges, and create and prepare reports on compensation with guidance from the Compensation Manager Assists with the I9 compliance and E-Verify processes Responds to written employment verification letters and references Administers the separation process including scheduling of the exit interview process and coordinating the final paycheck and equipment collection Assists with the maintenance of the Academy intranet site for People & Culture and employee-related requests Provides backup assistance to the PACT team for purchase orders in Oracle and tracking invoices Perform other job-related duties as assigned

Qualifications: A successful candidate will have the following:

Education And Experience

Bachelor's Degree in related field; HR certification preferred Minimum of 3 years of progressive experience working in a function or department with a strong focus on employee lifecycle data, HRIS systems, and reporting Demonstrated experience using an HRIS system, preferably Ceridian Dayforce, for inputting employee lifecycle data, troubleshooting issues, and reporting Experience creating custom and ad-hoc reports in Excel and using vlookup, pivot tables and other advanced features

Knowledge, Skills, And Abilities

Strong technical, analytical, and problem-solving skills Excellent interpersonal skills and ability to communicate with diverse groups of people Open and inclusive approach with demonstrated ability to maintain strict confidentiality Excellent organizational skills and attention to detail Proficient with GoogleSuite A high degree of computer literacy and accuracy including intermediate Excel knowledge Experience in Data Visualization Tools (i.e. PowerBI, Tableau) and SQL preferred Demonstrated commitment to DEIA and provides recommendations to People & Culture processes and programs to contribute to a more inclusive and equitable workplace

Physical Environment: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

While performing the duties of this job, the employee is frequently required to stand, sit, walk, and reach with hands and arms, and talk or hear. Must be able to perform repetitive motions 80% of the time.

Compensation And Benefits

Starting salary will vary based on experience, skills/knowledge set, and internal equity. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked.

Please scroll down to "Other details" for this position's hiring range.

Schedule: Full-time , 40 hours per week

Application Deadline

Review of applications will begin on April 8, 2024 and will continue until the position is filled.

Application Process

Please upload your resume, optional cover letter, and complete the brief online application

The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

We are committed to ensuring that all employees and applicants shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to, recruitment, hiring, placements, transfers, promotions, compensation, benefits, terminations, training, and social and recreational programs, will be on the basis of qualifications of the individual for the positions being filled. The Academy does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of any characteristic protected by state or federal law or local ordinance. Read our full Equal Opportunity Statement here .

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