Responsibilities:
- Administrative support to the Design Team
- General Admin / day to day duties such scanning, answering the telephone, dealing with queries, photocopying, updating the Design Database (Access) ensuring that emails are dealt with / passed on to the correct person if it cannot be dealt with correctly.
- Updating the CAD calendars with day to day work, with relevant Job Number from Navision and confirming when drawings are expected to ensure sufficient urgency is communicated where necessary.
- The allocation of drawing work to the CAD Design Team and updating Imprest to reflect SiteStatus (New General Arrangement Drawing Instructions)
- Scanning in and save notes from the Engineer and save to the server and then allocate them to the CAD Technician
- Initial review of scope of works, and notification of any civils requirements to the Civils department (Scans, Trial Digs etc) – ensuring these are managed and coordinated to completion.
- Ensuring that sufficient and correct Purchase Order cover exists for all works – prior to instruction.
- Excellent IT skills
- English & Maths GCSE
- Excellent written and oral communication
- Good time management skills
- Ability to work under pressure
- Willing to take on responsibility
- Able to work with others effectively
- Excellent organisation skills
- Experience of balancing conflicting priorities & recognising the difference between urgent, important and general activities
- Good team player
- Willing to learn / adapt to the needs of the business / client
- Knowledge of Telecoms Industry
- Educated to a good level in commercial discipline
- Understanding prioritisation of own workload and team workload
- Experience of managing processes
Knowledge of internal and client systems (eg Imprest, Omnix, Evenflow, Cluttons Portal, SOL) is advantageous but not essential as training can be given
- To actively support and encourage at all times, company policy and best practice in the Region of legal and regulatory compliance, relying on your own knowledge or recognising the need for specialist support when necessary.
- To actively support, and encourage at all times, company policy and best practice in the Region of security, with particular emphasis on the protection of sensitive customer information.
- You are authorised to access, use or disclose customer information only when you need to do so to perform your Clarke Telecom operational duties. Any other access, use or disclosure may only be made on receipt of additional authority in accordance with the company security policy.
