Main Duties & Responsibilities
Team Coordination
- Organise race travel arrangements for department staff and contractors, ensuring timely completion and submission of travel plans within company deadlines.
- Assist Producers and Executive Producers with the drafting and distribution of production schedules, crewing lists, call sheets etc.
- Maintain and coordinate all contractor requirements, including processing paperwork and updating contractor information on the relevant databases in a timely manner.
- Be first point of contact for contractors, resolving queries.
- To co-ordinate the supply of uniform to staff and contractors.
- Assist staff with time and attendance queries as administered via the Workday app.
- Liaise with the Production Coordinator and Production Administrator to align where relevant.
Finance
- Raise Purchase Orders and match with invoices post event.
- Support budget owners with cost tracking and reporting.
- Obtain supplier quotes and deal with enquiries.
- Support budget managers with onboarding suppliers and orchestrating the Procurement process.
- Assist the Head of Department with the preparation and submission of their credit card, floats and expense claims, ensuring submission deadlines are adhered to.
Other
- Work with the Health & Safety department to create Risk Assessments.
- Review, develop and maintain internal processes and procedures.
- Provide updates and information quickly and efficiently within an environment that is continually changing.
- To undertake other duties within your capabilities as the Head of Content Production or Team Managers may assign to you from time to time.
