Administrator

Role Overview & Responsibilities

<b>Title:</b><br>

Administrator

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The role is responsible for the provision of administration support

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<b>Key Tasks:</b><br>

Approving and processing invoices from suppliers using SAP

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Managing the invoicing mailbox

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Raising Service and Purchase Orders using SAP for the KBR facilities in Yeovil, Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)

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Maintain administrative processes and procedures to support the team in line with the KBR Management System.

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Act as a point of contact to receive incoming enquiries/visitors and either deal with or signpost as appropriate in an efficient and competent manner.

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Produce documentations such as standard letters, reports etc. in line with processes and standards. Where appropriate, assist with response to enquiries/correspondence.

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Managing supplier visits to arrange collection and deliveries for equipment to be calibrated

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Additional ad-hoc tasks with-in or aligned to required skills and experience.

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Office IT/Communications set up/orders

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Managing WIP reports for equipment currently at vendors

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General filing

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Supporting technician requests for parts and supplies

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Supporting admin needs for the KBR facilities in Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)

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Qualifications,

Experience and

Skills

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<b>Essential:</b><br>

Ability to work as part of an integrated team or individually as required

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Effective communicator both verbal and written with ability to produce accurate and timely reports

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Good Excel and Outlook skills

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Supply chain activities relating to Purchase Order fulfilment

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Document scanning

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Invoice preparation, generation for approval and issuing for commercial customers

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Quotation preparation, generation for approval and issuing to commercial customers

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Organisational skills – plans well in advance, manages own time, reviews progress against plan

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Review and process supplier invoices against agreed contract prices and schedules using SAP

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Data population into entry into calibration databases

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Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or legal requirements

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Experienced with technical and administrative document control procedures

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<b>Desirable but not Essential:</b><br>

Working knowledge of SAP