Accounts Receivable Specialist

Position Summary

The Accounts Receivable Specialist is a critical role working closely with other team members in sales, customer service, production, and shipping, providing positive and professional service to our growing customer base. They are responsible for the administration of the accounts receivable function including timely and accurate sales invoicing and account monitoring for our vehicle sales, service, and rental customers.

Position Responsibilities

Work closely with sales, customer service, production, and shipping teams to: Monitor orders, terms, incentives, delivery status, and sales tax statusInvoice and maintain reconciled schedules of down paymentsPrepare Customer credit memos and rebills as necessaryEnsure sales are invoiced in a timely manner, ensure any down payment is applied, and sales tax is invoiced in the correct jurisdictionMaintain complete and accurate electronic files of accounting documents supporting all documents supporting the order, delivery, sales tax, etc.Perform or assist in new account set-up, credit history review, periodic account review, payment status, and payment termsProactively maintain and update system records for customer data such as name, address, contact, etc.Work closely and proactively with peers in other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to dateRelay changes of information to appropriate employees or departmentsAssist the sales team in the preparation of sales quotesAssist with coordinating shipping, logistics, and other items such as production VINS, and vehicle paperworkCoordinate customer incentive/grant funding applications with the sales teamMaintain and circulate a schedule of past-due accounts and coordinate collection efforts Research and resolve customer account questions or complaints timely and positively and promote a high level of customer satisfaction Assist in generating monthly billing statementsCreate other sales and account reports or analyses for internal or external users as requested

Position Qualifications

Experience billing in accounting software High school diploma or equivalent

Ideal Candidates Will Also Have

Associate’s or bachelor’s degree in accounting Diverse industry experience including manufacturing, service, and rentals helpful

Orange EV is an Equal Opportunity Employers and seek diversity in candidates for employment.

EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity