About The Team
The Mobility organization is seeking an expert Executive Assistant Business Partner to provide high-level support to executives on our EMEA team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a sophisticated team as a Business Partner.
Can you anticipate the needs of a team and optimally resolve admin and operational issues before they even arise? If so, see the day-to-day functions below and apply!
What You'll Do
- Manage sophisticated calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure the leader is properly prepared and on time for all meetings
- Assist with the scheduling of multiple stakeholder meetings, both internal and external
- Contribute to leadership meetings by taking notes and tracking action items
- Have a specialized understanding of the leader’s business priorities and structure calendar cadence to support long-term business objectives
- May lead or assist with event planning and logistics coordination for team meetings, all-hands meetings, summits, and QBRs
- Make occasional domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Keep a pulse on team morale, bandwidth and performance
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- Help with facility/space planning logistics
- Preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
- Work on other tasks and projects as assigned
What you'll bring
- Experience supporting multiple leaders
- Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
- Demonstrated ability to prioritize leaders’ calendars with ability to make judgement calls and decisions based on rapidly shifting priorities
- Experience working in a fast paced, often changing environment with efficiency and accuracy
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Strong organizational skills with a strong attention to detail Experience coordinating projects
- Experience with budget management Ability to work with confidential information
- Have worked in a complex, matrixed and global environment
Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.
Offices continue to be central to collaboration and Uber’s cultural identity. Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office. For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time. Please speak with your recruiter to better understand in-office expectations for this role.
